The Cliffs Association in Strongsville, Ohio

     The Cliffs Association situated in Strongsville, Ohio was formed in October of 1974 with the submission of Declaration of Ownership to the City of Strongsville, Ohio.     The association is charged with the repair and maintenance of common grounds, trees, shrubs, and gravel in the common areas. The association contracts for insurance covering all buildings within the association covering for property damage or bodily injury. The association also contracts for yearly general landscape maintenance and snow removal.    
 The association maintains the budget for the above.

IMPORTANT MONTHLY ASSESSMENT INCREASE INFORMATION! PLEASE READ CAREFULLY.


 December of 2018, under the advisement of legal counsel Kaman & Cusimano, the Association tasked Community Reserve Specialists (CRS) to complete a study that determines required reserve funds over the next several decades. Legal counsel has advised that recent Ohio Condominium Law states that an Association must keep enough funds in reserves to repair all common elements in order to avoid levying of special assessments to owners.
 It has been determined by CRS and the attorneys that the Associations reserves are in an underfunded status and must be increased to a funded level
In the coming years the Association will be required to replace many retaining walls that hold up the units on the hill estimated at a cost of over $30,000.  Concrete in several areas will require attention. Additionally when the painters examined the units it was discovered that many needed exterior wood panels replaced.  Many chimneys have deteriorated and have required extensive repairs. In decades to come roofs will again need replaced.
With the Associations rising costs and modified reserve funding, the 2019 budget will be dramatically increased. It is the Associations intention that regular assessments take the reserves to a funded level.
Items such as insurance costs, painting of units over the next 3 years and every 7-9 years thereafter, maintenance (i.e.boards,  gutters, roofs, chimney leaks, bird holes), snow removal, landscaping, tree cutting, etc. will be fully funded without the need for special assessments in the future. (Barring a disaster of course)
Beginning June 1, 2019, regular monthly assessments will increase. The board approved the 2019 budget increase at the January 2019 board meeting.*

*Assessments are calculated by adding the regular yearly budget amount to the budgeted reserve amount in the CRS Reserve Study, and multiplying it by each unit owners percentage of ownership in the association then dividing the result by 12 to get the monthly amount.







Please take down Holiday Decorations

By now owners should have removed Holiday decorations from their homes. Thank you for your cooperation

Cliffs Association locking mailbox available

The association has installed a locking mailbox for unit owners to drop off their monthly assessment payment or correspondence to the board into. Many unit owners still prefer to send the association a check rather than use Buildium to pay assessments.

Since unit owners are now being assessed monthly and have to send checks more frequently the board decided a payment box would be useful.

The box is black and on a post, behind and just to the left of the middle US mailbox, on the north side of Cliffside. The box is CLEARLY marked The Cliffs Association. Please move the red flag (on the right near the top of the mailbox) to the UP position to notify the treasurer there is an item that needs pickup in the box.

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2018 Amendment to the Declarations Posted

At the advice of our legal counsel, The Cliffs Association Board of Directors signed into effect due to ORC 5311 an  updated amendment to the Declarations in order to bring them up to date with current law.

Recent Enactments by the Board of Directors


Dear Unit Owner,
During The Cliffs Association Board of Directors meeting on October 15, 2018  and Special Meeting October 22nd, 2018 the board voted on and passed several important items.

First, The Cliffs Association board enacted an amendment to the Declarations that updated wording to comply with Ohio Condominium law. Effective when filed to clerk of courts.   Found here for download on this web page

Second, the board voted on and passed a new Assessment collection policy that outlines unit owner’s responsibility to pay assessments as well as steps that will be taken if collection becomes necessary. Found here on this web page

Third, the board voted to pass a new enforcement policy that outlines the way that rule violations  will be enforced. This policy will be sent to unit owners when necessary actions need to be taken. The policy  can be found here on this web page


ATTENTION: REGULAR ASSESSMENTS ARE CHANGING FROM BEING DUE QUARTERLY TO MONTHLY

The Association legal counsel has advised  that The Cliffs Declarations specify that maintenance fees should be collected monthly and are due by the 10th of each month.

Beginning with the December 2018 billing and thereafter, Unit Owners will be billed monthly for their regular assessments to comply with our declarations. A $25 late fee assessment will be charged to the unit owners account if assessments are not received by the 12th of the month.

On October 22, 2018, the board signed into effect a collection policy that all unit owners will be receiving via US mail. Please be certain to read.

We encourage you to use Buildium to pay for your monthly assessment fee. You can also set up reoccurring payments via Buildium.

The board has arranged for a reserve study to determine our financial needs for the next 30 years. Owners should expect that monthly assessments will go up and be adjusted based on this study in June 2019.

Email admin@thecliffsassociation.com if you have any questions or concerns.

The September 2018 Newsletter is out.

Please check out the latest Cliffs Notes Newsletter at the below link.
http://www.thecliffsassociation.org/p/newsletter.html

Residents calling association vendors

Cliffs residents should be advised that if they call an association vendor directly to have work done on their property that they will be liable for the cost of any work they have done.  Residents MUST contact the board about issues the association is responsible for and the board will arrange for all work done in order that vendor may be paid by the association. 

UNIT MEMBERS NOW HAVE 5  WAYS TO LOG A MAINTENANCE REQUEST
1. Unit members with inquiries can  use the  Contact Us button within the Buildium app.
2. Use the contact form at the left panel of the website.
3: Send email to: admin@cliffsmail.com
4. Phone (234) 254-3385 Leave concise detailed Message
5. US Mail The Cliffs Association PO Box 360592 Strongsville, OH 44136

Unit Repair requests will be assigned to appropriate vendor by the board.
 
The following are contracted items and will be handled by the board.
They will no longer be assigned to one board member:
Snow Removal,  Roofs, Pest  Control, and Gutters

DO NOT ATTEMPT TO CALL INDIVIDUAL BOARD MEMBERS OR YOUR REQUEST MAY BE DELAYED!

Thank you for your cooperation.‬

The Cliffs Paint color for Homes, Decks and Fences

It's Springtime and time to start sprucing things up!
When Bob Schmitt built the homes in Ledgewood he used specific colors from Sherwin Williams. The houses, decks, and fences in The Cliffs are painted in a stain called Salem Red. An almost brown color.

Sherwin Williams often runs sales of up to 40% off paint. The type of stain is called Woodscapes. Check their website for coupons.

Below is information that can be printed out so that you can take it to the Sherwin Williams Store to make certain you get the right color paint. Here is what the can looks like.
Here is the link to the correct Salem Red Paint on the Sherwin Williams Website.

 



Light Bulbs for Lamp Post Available

Residents are responsible for making sure that the light in their lamp post is working properly.
Joanne Rudo has replacement bulbs available for $2.20. The bulbs should last about 80,000 hours.
Call Joanne at 440-572-2321 to arrange to get a bulb.
Sometimes the day/night sensor goes bad. They are easily replaced and can be purchased from Home Depot for $14.95.

Here is some additional information from the Ledgewood Association about Lamp Posts and bulbs.

Post Lights:
  • If you need to replace the globe on your post light, they are available at the maintenance garage. Remember, the globe is a Ledgewood standard and the Architectural Review board has a zero tolerance policy on deviations and burned out bulbs.
  • Home Depot also has contractors available to replace the entire lamp post.